FIRST LEAD DAY - PROCESS & EMAIL TEMPLATE
Once a facilitator has been rostered on for their first lead day follow the below process 2 weeks prior to the workshop:
Firstly, identify the workshop that is the focus for this, and identify what equipment is needed (ASPIRE HIGHER most commonly).
Identify how the lead facilitator for the workshop will acquire equipment for the workshop. To do this:
Look through the workshops in the calendar either side of the workshop in focus here to see which team member is best to hand over equipment to the lead facilitator in focus here.
Identify when this equipment could be passed over (Are these team members working together the week of / before? Do they need to meet after school one day? Office days lining up?)
Identify when this equipment will be returned to the facilitator responsible for the equipment used (Are these team members working together the week of / after? Do they need to meet after school one day? Office days lining up?). Ensure this is before the facilitator that passed it over needs it again for leading a workshop or running a workshop solo.
Once the steps are completed below include this information in an email by using the template below.
To send this email go through the calendar, find the event workshop, and click the email button
Fill in the BOLD sections before sending:
Send to: LEAD FACILITATOR
CC: HOO, HOL, Coach
Hey team,
Just wanted to reach out for this one next week and share some things in prep for LEAD FACILITATORS NAME first lead day!
Equipment:
FACILITATOR GIVING EQUIPMENT to give LEAD FACILITATOR all PROGRAM’S NAME equipment by DATE EQUIPMENT WILL BE HANDED OVER.
LEAD FACILITATORS NAME to get this equipment back to FACILITATOR GIVING EQUIPMENT by DATE EQUIPMENT MUST BE RETURNED BY.
Printing:
Find all printing on the Google Drive at the below link:
https://drive.google.com/drive/folders/1UKN3imosrZxddpXdne86Ic3_tn61CG9a
Slide Deck:
Please download the AH Slide Deck below:
https://1drv.ms/p/s!AubDXqywuLFXkkliFplB5tgV5cI9?e=8jDbZ9
Lead Facilitator Checklist:
pg 23 in the UPP Team Handbook:
https://docs.google.com/document/d/1OCM0SI69VdeFxEeqy-KX2QtgW2rAdMVCtvZZBagsrYY/edit?usp=sharing
UPP Music Playlist:
https://open.spotify.com/playlist/0TKX8G5vf2Knv4DA9ZXPdg?si=0IdNnMrhRICsF2HzI_bWrw
Let me know if you have any questions.
Thanks,
YOUR NAME
EXAMPLE:
Hey team,
Just wanted to reach out for this one next week and share some things in prep for Becky’s first lead day!
Equipment:
Quinton to give Becky all ASPIRE HIGHER equipment by EOD 10/8 (you two are working at Kilcoy this day, so that works well).
Becky to get this back to Quinton by EOD 22/8 (you are both working together at Redland Bay SS this date, so that also works well).
Printing:
Find all printing on the Google Drive at the below link:
https://drive.google.com/drive/folders/1UKN3imosrZxddpXdne86Ic3_tn61CG9a
Slide Deck:
Please download the AH Slide Deck below:
https://1drv.ms/p/s!AubDXqywuLFXjyzziUTjh4nrgWs6?e=SXWVnD
Lead Facilitator Checklist:
pg 23 in the UPP Team Handbook:
https://docs.google.com/document/d/1OCM0SI69VdeFxEeqy-KX2QtgW2rAdMVCtvZZBagsrYY/edit?usp=sharing
UPP Music Playlist:
https://open.spotify.com/playlist/0TKX8G5vf2Knv4DA9ZXPdg?si=0IdNnMrhRICsF2HzI_bWrw
Let me know if you have any questions.
Thanks,
Cody